These rules shall be called the Kerala Public Service Commission
Rules of Procedure and shall come into force on and from
the 16th day of August 1976.
In these rules, unless the context otherwise requires,
“Advice list” means list of candidates drawn
from the ranked list and arranged on the basis of the rules
of recruitment relating to the post in respect of the vacancies
reported from time to time.
“Commission” means the Kerala Public Service
“Examination” includes written examinations,
Practical Examinations, Physical Efficiency Test, Oral Test
(Interview) and any other test or examinations which the
commission may deem fit to hold;
“Gazette” means the Kerala Government Gazette;
“Government” means the Government of Kerala;
“Member” means a Member of the Commission and
includes the Chairman thereof;
“Ranked List” means the list of candidates arranged
in the order of merit either on the basis of the interview
or examination or by both;
“Service” includes the State Services and Subordinate
Services referred to in the Kerala Civil Services (Classification,
Control and Appeal) Rules, 1960 or any other service as
may be covered by appropriate legislation providing for
the exercise of additional functions by the Commission.
OF THE COMMISSION WITH GOVERNMENT
The Commission may conduct all or any one or more of the
following examinations to assess the merits of candidates
considered for recruitment to a service or post;
Physical Efficiency Test
Oral Test (Interview)
Any other test or examination, which the Commission may
deem, fit to hold.
Where a written examination and/or a practical test is conducted
by the Commission for recruitment to a service or post,
the Commission shall-
the qualifications required of the candidates for the examination
the conditions of admission to the examination including
the subjects, Scheme or syllabus of the examination, and
the number of vacancies to be filled from among the candidates
for the examination.
that where the exact number of vacancies to be filled is
not ascertainable, the Commission may either announce the
approximate number of vacancies to be filed or state that
the number of vacancies has not been estimated.
invite applications and consider all the applications so
make all arrangements for the conduct of the examination
for the candidates whose applications are found to be in
prepare a list in the order of merit of such number of candidates
as the Commission may determine from time to time.
that the Commission may also prepare separate ranked lists
in the order of merit of candidates coming under separate
groups in accordance with the qualifications or other conditions
as stipulated in the notification.
further that for the purpose of satisfying the rules of
reservation of appointment to Scheduled Castes, Scheduled
Tribes and Other Backward Classes also the Commission may
prepare such supplementary lists as found necessary from
time to time in the order of merit of the candidates belonging
to such classes.
Where an oral test (interview) alone is to be conducted
by the Commission for recruitment to a service or post the
Commission shall: -
announce the qualification and other conditions including
fee required of candidates and the number of vacancies to
that when the exact number of vacancies to be filled is
not ascertainable the Commission may either announce the
approximate number of vacancies to be filled or state that
the number of vacancies has not been estimated;
Invite applications, consider all applications so received
and interview the candidates whose applications are found
to be in order:
that where the number of qualified applicants is unduly
large having regard to the number of vacancies the Commission
may restrict the number of candidates to be called for the
oral test (interview) to such extent as they may decide
after conducting any examination as they deem fit.
further that the Commission may also restrict the number
of candidates to be called for oral test (interview) on
the basis of any one or more of the following criteria:
Where the oral test (interview) is conducted by the Commission,
Commission shall invite the appointing authority and/or
the Head of Department concerned to be present or to appoint
a representative to be present and the Appointing Authority
and/or the Head of Department or his representative so present
may take part in the deliberations of the Commission but
shall not be entitled to award marks:
that the Commission shall invite, wherever they consider
it necessary, any person or persons with expert knowledge
in particular subjects to be present at the interview to
assist the Commission but such person or persons shall not
be entitled to award marks:
further that for the interview of candidates for recruitment
to any post in the Kerala Legislature Secretariat the Commission
shall request the Speaker of the Kerala Legislative Assembly
to be present or to depute his representative to be present
and the Speaker or his representative so present may take
part in the deliberations of the Commission, but shall not
be entitled to award marks:
also that for the interview of candidates for selection
to posts which are common to more than one department the
District Collector of the area in which the interview is
conducted or his nominee shall be invited, instead of the
Head of Department.
The deliberations of the Commission at the interview of
candidates including award of marks to the candidates shall
be kept secret and this rule shall be binding on the Head
of Departments or their representatives or other experts
who are present at the interview.
It shall be the duty of the Heads of Departments, their
nominees and other experts to be present at the interview
at the appointed time in response to the invitation of the
Commission and to co-operate with the Commission in the
fair conduct of selection.
9. The Heads of Departments/their representatives and other
experts who violate rule 7 and 8 above or misbehave or act
in any manner so as to affect the fair conduct of selection,
shall be deemed to be guilty of misconduct and shall be
liable for disciplinary action and/or other penal action
as per law.
Notwithstanding anything contained in these rules the Commission
may in consultation with the Government adopt for purposes
of recruitment in any particular cases or class of cases
a special procedure as more appropriate than the one prescribed
in any of these rules.
A decision as to the following shall be taken by the Commission
in respect of all selections made by them.
Whether any candidate possesses the prescribed qualifications
for the post;
the basis on which the marks should be awarded;
the minimum or minima of marks for inclusion in the ranked
the manner in which the practical examination, physical
efficiency test or any other test or examination is to be
any other matter incidental to the selection.
All the candidates interviewed and who obtained not less
than the minimum marks fixed by the Commission shall be
included in the ranked list prepared in the order of merit:
Provided where the candidates have been called for interview
for the purpose of satisfying the rules of reservation alone
such candidates who have got not less than the prescribed
minimum marks in the interview shall be included in the
supplementary list or lists arranged in the order of merit
among the candidates belonging to each class.
further that the Commission may also prepare list or lists
of such categories of candidates who have got not less than
the prescribed minimum marks in the interview and who are
entitled to priority according to the terms of the notification
further that the Commission may also prepare lists of over
aged candidates who have secured not less than the prescribed
minimum marks in the interview and who are eligible to be
considered for appointment in the absence of candidates
who conform to the rules regarding age limits.
Where preferential qualification is prescribed for a post,
the ranked list relating to it shall be prepared in the
manner stated below:-
In cases where minimum qualification is prescribed with
the condition that candidates with certain additional qualification
will be preferred, the Commission shall prepare only one
ranked list. Separate marks shall not be awarded for the
preferential qualification. Between two candidates scoring
the same number of marks at the written test/practical test
or interview or both the candidates possessing the preferential
qualifications shall be ranked above the candidate securing
the same number of marks and not having the preferential
In cases where the qualification for a post is so prescribed
that candidates possessing a lower qualification will be
selected only in the absence of candidates with certain
higher qualification, the Commission shall prepare separate
ranked list in respect of candidates possessing the higher
qualification and the lower qualification.
The ranked lists published by the Commission shall remain
in force for a period of one year from the date on which
it was brought into force provided that the said list will
continue to be in force till the publication of a new list
after the expiry of the minimum period of one year or till
the expiry of three years whichever is earlier:
that the above rule shall not apply in respect of ranked
lists of candidates for admission to Training Courses that
leads to automatic appointment to Services or posts and
that in such cases the Ranked Lists shall cease to be in
force after one year from the date of finalisation of the
Ranked Lists or after one month from the date of commencement
of the course in respect of the last batch selected from
the list within a period of one year from the date of finalisation
of the ranked lists whichever is later.
further that the provisions of the proviso above mentioned
shall not be applicable for the selection for admission
to the Forest Rangers Course and also for admission to the
Diploma Course in Forestry for which selections have to
be made annually in accordance with the instructions of
the Government of India issued from time to time. For these
selections, the Ranked Lists will be in force only for a
period of three months from the date of finalisation of
the Ranked Lists or one month from the date of commencement
of the course whichever is later.
further that the Commission may take steps for the preparation
of a new ranked list wherever necessary even before the
expiry of the period of one year of the ranked list, by
inviting applications but that the ranked list prepared
in pursuance of the said notification shall be brought into
force only after the expiry of the period of one year of
the existing ranked list.
further that a ranked list from which no candidate is advised
during the period of one year from the date on which it
was brought into force shall be kept in force till the expiry
of three years from the said date and in a case where no
candidate is advised from the ranked list till the expiry
of the said period of three years, the duration of the ranked
list shall be extended by the Commission for a further period
of one year or till at least one candidate is advised from
the list whichever is earlier.
further that if the Commission is satisfied of the existence
of a general ban not exceeding one and a half year in the
aggregate duration declared by the Government on the reporting
of vacancies, to the Public Service Commission, they shall
have the power to keep alive the ranked lists which are
normally due to expire during the period of the above said
ban or within 7 days of the cessation of the ban, for a
further period of 30 days from the date of cessation of
ban. If the Commission is satisfied of the ban and its consequences
they shall issue a notification keeping alive the ranked
list in the above manner and shall advise candidates to
the vacancies which actually arose during the normal period
of validity of the ranked list and certified to be as such
by the Appointing Authorities reporting vacancies to the
The Commission shall advise candidates for all the vacancies
reported and pending before them and the vacancies which
may be reported to them for the period during which the
ranked lists are kept alive in the order of priority, if
any, and in the order of merit subject to the rules of reservation
and rotation, wherever they are applicable.
that the advice of candidates by the Commission from the
ranked list kept alive under the 5th Proviso to 13 shall
be confined to the vacancies that actually arose during
the normal period of validity of the ranked lists under
Rule 13 and certified to be as such by the Appointing Authorities
reporting vacancies to the Public Service Commission.
The prolongation under the 5th proviso to Rule 13 shall
not be deemed to be part of the normal period of validity
of the ranked list under Rule 13.
The ranked lists prepared by the Commission shall in the
first instance be published in such manner as the Commission
may deem fit and thereafter they shall also be published
in the Gazette and the ranked lists shall be deemed to have
come into force from the date of finalisation of the lists
as indicated in the lists. The advice lists of candidates
for appointment shall be published in the Gazette from time
to time but such lists shall be deemed to have come into
force from the date shown in the advice letter of the Commission.
The candidates advised for appointment shall also be informed
of such advice by the Commission.
The Commission shall have the power to correct any clerical,
typographical, arithmetical or other mistakes in the ranked
lists. Advice lists or short lists etc. or errors arising
therein from any accidental slip or omission at any time,
either on its own motion or on the application of any of
the parties concerned.
When any examination is to be held to test the proficiency
of classes of Government Servants in the subjects prescribed
for Departmental Examinations, the Commission shall:-
Advice Government in regard to prescribing
the conditions of admission to the examination;
the syllabus of the Examination, and
the minimum marks for a pass in the Examination;
make all arrangements for the conduct of the examination;
publish the results in the Gazette and in any other manner
the Commission may deem fit.
(a) Applications for re-registration from candidates discharged
from service for want of vacancies from ‘common posts’
as contemplated in the proviso to Rule 7 in Part II of the
Kerala State and Subordinate Service Rules, 1958 should
be accompanied by certificates of discharge in the form
prescribed by Government issued by the competent authority
in the Department from which they were discharged, certifying
to their service. On receipt of such applications with certificates
of discharge, the names of such candidates will be re-registered
by the Commission and such candidates will have a preferential
claim for appointment to the post, over fresh recruits.
Seniority among re-registered candidates shall be based
on the date of earliest effective advice.
The term ‘common posts’ occurring in the above
rule means posts which are common to more than one department
and which belong to the same service for which a common
ranked list is prepared by the Commission.
The Commission may refuse re-registration, if there is delay
of over ninety days in applying for re-registration from
the date of relief and the candidate is unable to prove
to the satisfaction of the Commission that the delay was
unavoidable and owing to circumstances beyond the control
of the candidate. The Commission shall not, under any circumstance
condone a delay of more than twelve months.
(i) The advice of a candidate made by the Commission for
recruitment to any post in the service who does not join
duty in the post in pursuance of the order of appointment
shall, unless the Commission are satisfied that the order
has not been sent to the candidate by registered post with
acknowledgment due, be cancelled and his name deleted from
the ranked list.
(ii) Any candidate whose name has been included in a ranked
list prepared by the Commission may relinquish his claim
for appointment in writing, giving his full address and
signature attested by an Officer not below the rank of a
Tahsildar under his seal on or before the date of receipt
of requisition for advice against which he/she is to be
advised. The Commission shall thereupon remove his name
from the ranked list and advise another candidate according
to rules. The candidate whose name has been so removed from
the ranked list shall be informed of such removal by the
The Commission may, if and when requested by the State Government,
select candidates for training for any course or for any
profession or for any scholarship or stipend or for any
other purpose and in such selections the Commission shall
consistent with the nature of the particular selection follow
as far as possible the procedure laid down in these rules.
that the ranked lists prepared by the Commission in such
selection shall cease to be in force after one month from
the date of commencement of the training course or three
months from the date of coming into force of the ranked
list whichever is later.
In any case in which the Commission are consulted under
Sub-Clause (c) of Clause (3) of Article 320 of the Constitution
of India or any disciplinary matter or on any memorial or
petition relating to such matter the records of the case
shall be forwarded to the Commission and the advice of the
Commission shall form part of the records. A copy of the
letter containing the advice of the Commission or of the
portion of the advice which relates to a particular officer
or officers shall, unless the order passed on the case is
one of acquittal be communicated to the Officer or Officers
concerned along with a copy of the order of the authority
empowered to pass orders on the case.
Commission may, at any time, call for any record, report
or information which may in their opinion be necessary to
enable them to discharge their functions, from the Government
or from any Head of a Department ……………………..
or other authority subordinate to the State Government or
any local authority or other body corporate constituted
by law or a public institution and such record, report or
information shall be furnished to the Commission without
undue delay by the State Government or authority concerned
unless the Government certify that the same: -
cannot be furnished without undue labour, or
should be withheld in the public interest.
Candidates who are found guilty of the following items of
misconduct shall be liable for disqualification for being
considered for a particular post or department from applying
to the Commission either permanently or for any period or
the invalidation of their answer scripts or products in
a written practical test or the intimation of criminal or
other proceedings against them or their removal or dismissal
from office or the ordering of any other disciplinary action
against them if they have already been appointed, or any
one or more of the above.
Any attempt by or on behalf of candidates applying for selection
by the Commission to influence the Chairman or any Member
of the Commission or the Experts or Examiners who assist
the Commission or to canvass support for their selection.
Any attempt to influence the staff of the office of the
Commission to do any undue favour to them or to divulge
any information which is to be kept secret until it is officially
released under the Orders of the Commission.
Making of any false statement in the application Form or
its Annexure or any document produced in connection with
a selection or suppression of any material fact relevant
to the selection from the Commission.
Production of any false or tampered document before the
Commission or the tampering with any document produced before
the Commission in connection with a selection after their
Any attempt to prefer any false complaint before the Commission
about a rival candidate in a selection.
Making any false allegation against the Chairman or any
other Member of the Commission or any Expert or Examiner
who assists the Commission or any member or Staff of the
Commission in connection with a selection.
Any improper behavior in connection with any interview or
examination held by the Commission.
Tampering with any answer book in an Examination conducted
by the Commission or writing anything in such answer book
in any manner which in the opinion of the Commission would
lead to the identification of the candidate against the
instructions contained in the answer book.
Any other conduct which, in the opinion of the Commission
is likely to affect the fair and just selection of candidates
by the Commission.
The Commission shall present to the Governor through the
Chief Secretary to Government by the 15th July of each year
a report as to the work done by the Commission during the
preceding financial year as required by Article 323(2) of
the Constitution of India.
All references made to the Commission shall be in the form
of letter addressed to the Secretary.
PART – II
25. The Programme of the Commission drawn
up from time to time shall be deemed to be the notice for
the meetings of the Commission provided that the Commission
may meet at any time to transact urgent business. The agenda
for a meeting shall be decided by the Chairman.
1Provided that in the normal course, the
Commission will have their sitting for purposes other than
interview of candidates, at least twice in a month. The
first sitting will be for 3 days in the first week of every
month. The second sitting will be for 2 days commencing
from Monday coming after the 15th or from the first working
day after the 15th of the month, if Monday happens to be
26. Every question at a meeting of the Commission
shall be determined by a majority of the votes of the Members
present and voting on the question, and in case of an equal
division of votes, the Chairman shall have and exercise
a second or casting vote.
27. Every meeting of the Commission shall
be presided over by the Chairman or in his absence by the
Member appointed under Rule 32 to exercise the powers of
the Chairman. The quorum for a meeting of the Commission
shall be three of whom one shall be the Chairman or a Member
appointed to exercise powers of the Chairman under Rule
32. If at any meeting at which any of the Members is not
present there is disagreement between the Members present,
the matter shall be either discussed at the following meeting
when all the Members are present or if the Chairman so directs
the opinion of the absentee Member shall be obtained before
a final decision is arrived at.
28. The Commission may, wherever they consider
necessary, authorize one or more Members of the Commission
to dispose of such matter as the Commission deem fit, including
interview of candidates or conduct of Examinations.
Provided that the decision taken or the
selection made shall be placed before the Commission for
29. The Commission may, subject to such
directions as they think fit delegate to an individual Member
or to a Committee constituted from among the Members any
or all of the following functions:-
(1) Arrangements and conduct of examination
(2) Arrangements and conduct of Departmental
(3) Scrutiny of applications for recruitment
or for admission to any examination.
(4) Concurrence for continuance of temporary
appointments made under Rule 9(a)(i) of the General Rules
for the Kerala State and Subordinate Services:
Provided that the Commission may add to
or amend the above list.
30. The Commission may nominate a member
to be the Chairman of one or more Departmental promotion
31. The proceedings of the Commission shall
not be invalidated by reason of any vacancy in the office
of the Chairman or any other member.
32. If the Chairman is unable to be present
at a meeting of the Commission he may appoint one of the
other members to act for him and the Member so appointed
shall have all the powers of the Chairman at that meeting.
Provided that unless the Chairman otherwise
directs, no action shall be taken upon any decision arrived
at in a meeting at which he was not present until he has
been informed of such decision and upon
being so informed, he may direct that any such decision
shall be re-considered at a meeting at which he is present.
33. All decisions of the Commission shall
be recorded in such a manner as the Commission may direct.
It shall be open to any member who dissents from a decision
to record his dissent and if he thinks fit also his reasons
for such dissent.
34. Whenever the Commission are required
to give advice or forward proposals to or to be constituted
by any authority, the decision of the Commission shall be
communicated in the form of a letter and in a case where
the decision is not unanimous, neither the fact of nor the
grounds for the dissent shall be communicated, unless the
Chairman so directs.
35. The Commission may refer any matter
to an individual Member or to a committee consisting of
Members who may, if necessary, be assisted by any other
person or persons as the Commission may appoint for consideration
and report to the Commission.
36. The Chairman, or in his absence any
other Member designated by him in this behalf may deal with
any urgent matter appearing to him to require immediate
action. Such action shall be placed before the Commission
as early as possible.
37. In any matter for which no provision
is made in these rules the Commission may regulate their
proceedings in such manner as they think fit.
38. Repeal: - The Kerala Public Service
Commission Rules of procedure issued in G.O.Ms.1297/Public
Department dated 28.10.1958 are hereby repealed provided
Such repeal shall not affect the previous
operation of the said rules, notifications and orders or
anything done or any action taken there under.
(a) Any proceedings under the said rules,
notifications or orders pending at the commencement of these
rules shall be continued and disposed of as far as may be
in accordance with the provisions of these Rules.
39. Amendment:- The Commission shall be
competent to make any amendment to these rules provided
that an amendment to the provisions contained in Part I
of these rules shall be made with the concurrence of the
40. Savings:- nothing contained in Parts
I & II of these rules shall be deemed to limit or affect
the power of the Commission to make such orders as may be
necessary to give effect to any of the provisions of the
Constitution of India or for the proper discharge of the
functions of the Commission
Provided that no such order which has an
over-riding effect on the provisions contained in Part I
of these rules shall be made by the Commission without the
prior concurrence of the Government.